Booking Form & Contract - Hemsworth Images

A photograph can mean so much. The defining moment when, just for a millisecond, time stands still and everything is frozen. The happiest day of your life, a new arrival, family gatherings, awe-inspiring sunsets, the mad, the sad, the silly and the joyous - seen through a lens and ‘click’, captured forever. Stylish, Sophisticated, Elegant, Natural, Fun... I love photographing weddings - the romance, the glamour, the joy, the unexpected and the dramatic - all encapsulated in one glorious day. Every wedding is unique and I take my inspiration from each couple, their personalities and their chosen venue. I want your wedding photography to be fun for everyone involved and to create a truly memorable, creative, stunning and exceptional set of images.

Wedding Booking Form (Please complete relevant sections only)

Date of Wedding:

Time of Ceremony:

Ceremony Venue:

Reception Venue:

Number of Guests:

Full Name:

Home Address:

Home Tel. No:

Mobile No:

Email Address:

Photographic Package: 

Please enclose deposit of £200.00 with your completed booking form.

This booking form constitutes an agreement for wedding photography services as agreed between Hemsworth Images and the client, who retain all rights to proofs, prints and image files which may be used for advertising or promotional purposes unless otherwise agreed.

The Terms & Conditions of this Booking are agreed and accepted by:




A booking fee of £200.00 is required at time of booking


Following payment of the booking fee, the balance of the fee is due in full 30 days prior to the wedding. No photographs will be delivered until all payments due have been paid in full. Payment for additional images ordered online to be made when they are ordered.


The Photographer may display any photographs included in this contract on her web site, portfolio, literature, display areas, exhibitions, competitions, advertising or slide shows.


All image sizes are nominal. The Photographer/s will provide a pleasing colour balance but cannot guarantee exact colour matching owing to anomalous reflectance caused by a combination of certain dyes and materials especially man-made fibres. It is sometimes impossible to record on film or digitally the exact colour as seen by the human eye.


Any images or copies of images whether stored digitally or otherwise and any computer program including any source or object code, computer files or printed documentation relating to such images are protected by the Copyright and Design Act 1988. It is contrary to the Act to copy or allow to be copied photographically/electronically or by any other means an image created as part of this contract without the permission of the photographer/s in writing.


The Photographer/s shall be granted artistic license in relation to the poses photographed and the locations used. The Photographers judgment regarding the locations/poses and number of images taken shall be deemed correct. Due to the vagaries of the weather and the willingness of subjects it may not be possible to capture all the images requested.

Force majeure or Act of God

The due performance of this contract is subject to alteration or cancellation by either party owing to any cause beyond their control. In the event of equipment or materials failure or loss or damage through no fault of the photographer liability shall be to a full refund of all monies paid only. Hemsworth Images take every effort to minimize risk of any such events.


In the unlikely event of the assigned Photographer being unable to attend your wedding due to unforeseen circumstances, we reserve the right to appoint another photographer to attend your wedding on our behalf to undertake the wedding photography to his/her best ability.

Limitation of Liability

In the unlikely event of a total photographic failure or cancellation of this contract by either party or in any other circumstance the liability of one party to the other shall be limited to the total value of the contract. Neither party shall be liable for indirect or consequential loss.


The Booking fee secures the time and services of the Photographer for the wedding and is non-refundable or transferable in the event of cancellation, it being the agreed loss suffered by the photographer due to cancellation. All cancellations must be in writing. Weddings that are postponed to a later date will retain the fee as long as the photographer can re-schedule for the new date and time. The Client may cancel this contract at any time by giving written notice to Hemsworth Images but in doing so shall forfeit any monies paid.

Cancellation 3 months or less = Cancellation fee of £250.00


Any complaints should first be raised by the Client with the Photographer/s in writing within 21 days from the date of receipt of images. In the unlikely event of an unresolved complaint the Client may request the Society of Wedding and Portrait Photographers to mediate but only on the basis that its decision shall be final and binding upon both parties.

All terms and conditions between Hemsworth Images and the Client have been read and understood:

Signature of Client(s):